Introducing telework in a hurry! the story of
Consolidate various notifications into e-mail.
Every time I receive a notification from my Google Calendar, I look at my smartphone and stop working...Since the state of emergency was declared, I've been stuck at home again. In the past, checking information and receiving notifications on the iPhone was the starting point for my actions, but recently I've been sitting in front of my PC all the time. I spend less time looking at my iPhone.
…… At the time of writing this article, 53 days have passed since the fourth state of emergency was declared in Tokyo.
At the small and medium-sized company in Shinjuku where I work, each staff member is currently working remotely to the extent possible. Among them, this time I tried to review the notification settings that were centered on the iPhone so that they can be checked on the PC as well.
[Highlights of this time] Review the notification settings of Google Calendar and change the ringtone of notification emails without forgetting to organize notification emails [Background]April 2020, when the state of emergency was declared In March, the company I work for started working from home without any preparations. Since my work environment was "desktop PC + e-mail", I carried data on an external HDD and misappropriated LINE's personal account. After that, we introduced NAS and notebook PCs with subsidies, etc., and gradually improved the telework environment.
[Click here for details from April to the end of August 2020]
When I went to work the other day, I turned on the silent switch on my iPhone, so Google I missed a calendar notification. After that, I took countermeasures, but I would like to review the settings a little more so as not to repeat the same thing again.
Therefore, we focused on the settings related to schedule notifications. Currently, it is set to "Notify 30 minutes before", but "Email 30 minutes before" is newly added here. Google will now notify you by email at the specified time. By the way, this Google calendar imports the schedules registered in Cybozu, but if you have a calendar registered externally like this, you need to change the settings as well.
On the setting screen, select the calendar to be notified, and add notifications to "Appointment notifications" and "All-day event notifications"However, with this setting, notifications will be sent to the Gmail address of the account used for Google Calendar. I receive an email from So I changed the settings further to forward notification emails to my work email account. With this, you will be able to check your schedule reminders naturally while checking your email.
Open the notification email and select "Automatic mail sorting settings" from the menu On the next screen, select "Add forwarding address" under "Forward". If you have already registered an address, click "Add forwarding address" to select that address, and when the setting screen is displayed, click "Add forwarding address". Enter the address and enter the confirmation code sent to that address. Once the forwarding address is registered, leave "Disable forwarding" selected and set "Automatic mail sorting settings" again to forward. Specify the destination addressBy changing the settings of Google Calendar, appointment reminders will be sent to Gmail It came to reach. However, since the inbox of Gmail will be filled with reminders as it is, I will create a label and manage it.
At the same time, Todoist notification emails arrived every day, so I created a label called "Notifications" to save them together. Create a filter so that notification emails are saved here. When I tried to back up Gmail in the past, it took up a lot of space because everything was stored in my inbox. I would like to separate and manage the mails that I don't need to leave after this by labeling them as much as possible.
Create a filter that performs actions such as "Skip the inbox" and "Add a label" in "Automatic mail sorting settings". Also for Todoist's notification mail, set forwarding and labelingIncidentally, Todoist Also set to forward notification emails to your work email account. Todoist has a paid reminder function, but if you devise various things like this, it seems that the free version can be fully used.
By tweaking the Gmail settings, calendar and ToDo notification emails are now delivered to Thunderbird. However, just like Gmail, notification emails overflow the inbox. This should also be filtered and kept in a separate folder.
Operate "Tools" → "Message Filter" to create rules for sorting emails into folders based on the sender of notification emailsFurthermore, use the Thunderbird add-on "Mailbox Alert" to separate regular emails from Set a different ringtone. With this, you can tell by the ring tone that "I have something planned 30 minutes from now". Set a sound effect that is as easy to understand as possible so that you can notice it while working with music.
Select "Edit Mailbox Alert alerts" in the "Mailbox Alert" menu. Create a new alert and specify it as a folder for saving notification emailsFor the past few days, I've been receiving calendar and to-do notifications by email, and thanks to that, I no longer have to pick up my smartphone every time I work. I like that I can keep working without letting go of the mouse, so I can check my notifications and not get discouraged.
In addition to the notifications I received on my smartphone, I checked to see if there were any other notifications that could be switched to e-mail, and there was a service information e-mail from "Yahoo! Route Information". This is a service that notifies you by e-mail when there is a delay on a registered route. I have already registered the routes around my home and company, so after that it is OK if you register your contact email address. Now you won't be late for your meeting due to getting involved in a train accident when you go out for the occasional trip.
From the main screen, select "My Page/Various Settings/Confirmation" → "Operation Information Email Settings" to set up to receive emails. You can add destination addresses by clicking "Add/change email addresses"By switching notifications to email, the opportunity to look at my iPhone during work has decreased further over the past week. rice field. When you look at the notification screen on your iPhone, you tend to get distracted by things like new notifications from Twitter being displayed, but... This will allow me to concentrate more on my work. At home, where there is no one else's eyes, it is easy to get distracted by various things, so I want to create an environment where I can properly face my work.
* From the editorial department From the introduction of telework to how to enjoy living at home! The site "Home Life" that summarizes information on "the era of working from home" is now available. Please use all means.
Tobita Ninety-nine