One of the essential applications for desk work is word processing software. You probably send and receive dozens of business documents by email each day. And Microsoft Word has an overwhelming market share among word processing software. Here are five techniques to improve your productivity in Microsoft Word.
There are many ways to "draw a line" in Word, but the easiest way is to type three hyphens (---) and then , is a way to break lines. A straight line can be drawn from the left edge to the right edge.
In addition, if you click the [Home] tab - [Borders and shading] and select [Horizontal line], you can draw a horizontal line in the same way as the above operation.
Sometimes you want to extract only the necessary parts and combine them into a single document. Word makes this easy with the Spike feature.
First, select the first sentence and press [Ctrl]+[F3]. Similarly, select the second sentence and press [Ctrl]+[F3].
Next, create a new document to paste the sentences together. Move the cursor to the created document and press [Ctrl] + [Shift] + [F3] to paste the cut sentences in the order they were cut.
When you are writing a long document, you may find yourself using images as chapter and section separators. In Word, you can replace those images all at once.
As an example, replace the three images of pink macaroons pasted in the Word document below with images of green macaroons.
First, insert the image you want to replace (green macaron) in an appropriate place and copy it. Next, display the [Replace] screen on the [Home] tab. Click Options, uncheck [Fuzzy search], place the cursor on [Search string], and click [Graphic] from [Special characters]. Next, place the cursor on [Text to be replaced] and click [Clipboard contents] from [Special characters]. Finally, click Replace All.
Usually, when creating a table in Word, you would probably select rows and columns from [Insert]-[Table]. However, in Word, it is possible to create tables without using the mouse.
The first method is to use the + (plus sign) and the Tab key. First, press + and press Tab for as many times as the width of the cell. Repeat this operation for as many columns as you need, and press the Enter key at the end to create a table.
The second way is to use + (plus sign) and - (minus sign). Again, just like the first method, first press + and press - as many times as the width of the cell. Repeat this operation for as many columns as you need, and press the Enter key at the end to create a table.
One of the most difficult points in using Word is the table. Even if you change the settings, some people may have had trouble with not being able to create the desired table. However, you can easily change the design by using a function called "table style".
To use "Table Style", select the table and click [Table Tools] - [Design]. Clicking the bar and down arrow button reveals a table pattern that you can change.
Below, I applied the "table style" design to a table containing only text. You can easily change the design with one click.