Mobile support has been enhanced in the latest version of Cybozu Office.With the appearance of the cloud version, mobile devices can be used easily, but the usability on the go is a major issue.ASCII's Otani will look into mobile support.
Cybozu Office is easy to use on mobile.
Using groupware allows you to share all the information you need for your business for internal users.Conference and outing schedule, contact information for business partners, business materials, exchanges between employees, etc.In recent years, not only laptops and mobile phones, but also smartphones and tablets are often introduced in business, so it is natural to want to use groupware on the go or business trip.With the spread of the cloud, Cybozu Office has also strengthened its mobile devices.
Cybozu Office's mobile support is actually old.Since the late 1990s, Cybozu has quickly launched a synchrosoft and i -mode mobile phone module to carry around with PDA (Personal Digital Assistant), which has no communication function.In 2009, he launched the "Cybozu Remote Service" to access the on -premises Cybozu Office server, and released Kunaii, a smartphone synchronous app.From the time when devices such as Garakae, BlackBerry, and Windows Phone were the main, we have been particular about using mobile devices.
"KUNAI" that can synchro from a mobile device
In recent years, the needs of smartphones and tablets such as iOS and Android have soared, and cloud services such as Cybozu.com have appeared, and the mobile Office and the Enterprise version of the Enterprise version are further enhanced.The Cybozu Office 10.4, released in October, will have a mobile view dedicated to smartphones, and in November it has launched a free application for iPhone "Cybozu Office New New notification for iPhone".
Operability is extremely important for using a group wear for PCs with smartphones and tablets.The screen size is smaller than the PC and there is no physical keyboard.Basically, one hand is operated, and the response is important.Regardless of the recent application developed on the premise of smartphones and tablets, there are many applications that are easy to use in the case of existing applications assuming PC, but let's see how much of Cybozu Office can be used.
Immediately use the cloud version of Cybozu Office from a smartphone.However, there is no need to prepare a special app.Access the user portal from your smartphone or tablet and log in.First, the PC version is displayed, but "Mobile display" can be selected below.
The default after logging in is "PC display".Indeed small
Tap "Mobile display" at the bottom of the screen
Mobile display includes "notification", "schedule", "email", "message", "bulletin board", and "workflow".Considering the use on the go, it seems that functions that emphasize real -time exchanges are mobile.It is a simplicity that I can not imagine as a Cybozu Office with abundant functions, and only three colors, white, black and blue.The setting is only "time to display the first in the day display", and there is an impression that it was cut off anyway.
"Notification", "schedule", "email", "message", "bulletin board", and "workflow" are lined up on the mobile display.
The simplicity is that the only setting of the upper right menu is "time to display first in the day display"
First, let's look at the schedule, which is the main app of Cybozu Office.When you tap the schedule, the schedule of the day is first displayed in chronological order.The menu area has a moon display in the lower left, a weekly display menu at the lower right, a new schedule registered on the upper right, and a menu to return to the top on the upper left.Many users will be able to operate intuitively.
The moon display is only the calendar.Tap the date to display the schedule
The weekly display can be listed on this week's schedule
You can check the schedule details in today's display
In the details, the date and time, participants, facilities, etc. are displayed.Comments are also included
Unlike a normal schedule, it feels like a groupware is to switch users.Click the username in the upper center to select the user of the same group and check the schedule.It is difficult to compare with the same screen as in the PC version assuming high resolution, but by switching users, you can quickly check the schedule of other members with one hand.
Another thing that seems to be groupware is that you can register a detailed schedule.If it is a personal scheduler, the scheduled name, the start / end time, and notes are written, but in Cybozu Office, there is a menu of "normal", "period" and "repeat", so register participants and facilities, and have a date.You can also register the planned schedule and set the regulations to set the conditions.In other words, even if you do not open your PC, you can operate the same as the PC version.The function is implemented properly in the mobile display only for the centerpiece function of Cybozu Office.
It is unique to groupware that can be seen by switching the calendar of each member
The scheduled registration can be set in detail.You can cross the day and plans to repeat it
You can choose the participants of the meeting
Repeated conditions can be finely inserted from the smartphone
Other apps basically support only simple operations.There are four "emails" for the company and "messages" for in -house use: "receiving box", "transmission box", "draft", and "garbage box", respectively.In addition to "new creation", "reply", "reply to everyone", "transfer", "deletion", etc. can be selected, and the message is possible to add comments and like as a bulletin board.
In addition to "new creation", you can select "Reply", "Reply to everyone", "Transfer", "Delete", etc.
Repeated conditions can be finely inserted from the smartphone
On the bulletin board, you can select the display "List List" and "Category", and posts are listed.In addition to posting, you can attach a file in addition to comments.It is easy to upload photos such as smartphones and show them to the members on the bulletin board.In addition, the workflow can easily approve from the go, so that the director is absent and the decision is not proceeded by the decision or application form.
The bulletin board can be selected with "latest list" and "category" display
On the bulletin board, not only comments but also photos can be attached.
In November, "Cybozu Office New New notification for iPhone" was released.This means that even if you are not running the app, you will be notified to yourself.You will not be able to leak important notifications because you will be notified in real time because you will be notified in real time, such as schedule registration, message reception, telephone memo, workflow reception, custom app update, and comments for yourself.This is a useful function, such as when you want your boss to approve the workflow.The Android version will be released after the spring 2016, and mobile support will be increasingly enhanced.
When the notification comes, ask your boss to approve the workflow.You can also write comments
You can also check the unapproved workflow as soon as possible from the mobile device
When the mobile display was launched, it was so simple that I was surprised at the gap from the PC version.According to the actual investigation, many of the menus in the PC version, many functions such as facility reservation, telephone memo, time card, TODO list, file management, address books, report management, and custom apps are cut off.It is being.In addition, search or schedule adjustments are not implemented for the apps displayed.Mobile displays are not provided in mobile labeling functions that are not responsible for a query in the database, or that incorrect operation is a problem from a security point of view.Instead, it has a simple and light usability.
The conclusion that came from here is that Cybozu Office's mobile display is clearly created with a clear use scene in one -hand operation.For example, "Register an appointment with the other party while calling on a mobile phone", "Approve the workflow in spare time on a business trip", "Press comments and likes for the minutes of internal conferences".Upload photos of the site and share the progress of the project in real time. "When using a mobile device on the go, complex operations are difficult, so we focus on applications that can be used effectively.Therefore, if there are many usage scenes as described above, the mobile display is very fit.
On the other hand, if it does not hit the usage scene, a PC display is required.For example, operations such as "searching for past reports to get information on projects" or "setting approval and routes to create a workflow" requires PC display.It is difficult because it is a problem of design philosophy that implements which functions and which functions to drop, but personally, the custom apps that are directly related to address books and work that are often needed on the go are mobile.I thought it would be nice to be able to use it in the display.By the way, KUNAI and mobile phones can use more applications, so the default mobile display should be enhanced in the future.
With the spread of the cloud, the evolution of devices, and the enhancement of the communication environment, the number of scenes of "using groupware outside" will increase.At present, Cybozu Office's mobile support is based on a combination with a PC, but the first thing is the "full mobile" usage scene.It is a big challenge to implement Cybozu's rich functions on mobile while making use of the usability, but we hope that the company, which has been working on various ideas for the times, will also hope to evolve in the future.
(Provided by Cybozu)